|
Activities
- Promote the Contracts function as a managed process which requires timely input from technical departments
- Act as highly visible communications focal point with specialist/dedicated client group(s),operating as a ‘Duet’ with technical counterpart(s), to proactively facilitate effective relationships, contract planning & management
- Actively follow relevant markets, gathering & using information received, & developing & maintaining market information systems to provide up-to-date details of both market conditions and contractors/suppliers
- Be open to receive representatives
- Proactively build and maintain relationships with suppliers in order to secure positive, constructive and cost effective commercial agreements for the Company
- Establish contracting strategy with ‘Duet’ counterpart to serve & protect Company’s best commercial interest
- Review and consider legal aspects associated with contract award & administration, liaising with the Legal Department, providing advice to clients as appropriate & assisting as appropriate in settlement of law suits
- Propose, pre-qualify & recommend suitable contractors/suppliers for bid lists to maximise tendering efficiency
- Compile issue and administer ‘Invitation to Tender’ packages to procure the most realistic and commercially attractive proposals from potential contractors/suppliers. (This includes reviewing and compiling the technical part of the ITT package based on input received from Technician & providing commercially relevant advice)
- Draft appropriate contractual and commercial terms & conditions to best serve & protect Company’s interests
- Review bids, participate in clarifications, conduct negotiations and administer the award of contracts & contract amendments and provision of feedback to bidders
- Ensure all contracting activities meet audit requirements in compliance with Company policies and procedures and UK/EU legislation in order to minimise any potential partner/audit claims or court actions
- Monitor contractors’ performance, promoting & attending service quality meetings, recording results and participating in supplier relationship management & supplier performance management activities
- Provide general assistance & advice on contractual & procurement matters as required to support Company’s operations (including particularly advising on interpretation of contractual provisions, claims & correspondence)
- Review standard contract documentation & procedures and identify, promote, negotiate, detail & implement improvements, liaising with other interested parties as appropriate
- Represent Company’s Contracts & Procurement Function in meetings with external organisations
- Provide first line technical supervision, coaching, mentoring & appraisal of less experienced personnel
|
